Title | Document Department | Files | |
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2020 Year-End Cut-Off Dates |
Finance
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2021 Finance and Administration Organizational Chart |
Finance
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Account Control Policy To establish consistency, maintain control and avoid duplication or the addition of unnecessary accounts. |
Finance
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All Agency Memo Mileage Rates 2019 |
Finance
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All Agency Memo Mileage Rates 2020 |
Finance
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Cash and Payment Handling Operations Policy & Procedure This document contains CSN policy and procedure with respect to the handling, receiving, transporting and depositing of cash. The term cash includes coin, currency, checks, money orders, traveler’s checks, negotiable instruments and credit card transactions. |
Finance
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Commodity Approval Policy Certain items require additional approvals in order to avoid duplicating the purchase of items or incompatibility (i.e. computer programs or licenses) or causing potential liabilities to the campus (i.e. through the unrestricted purchase and use of alcohol at College functions). The following items and services may only be purchased with the approvall of the listed person. |
Finance
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CSN Financial Statements (unaudited) |
Finance
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CSN FY20 Financial Statements (unaudited) |
Finance
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CSN FY20 Financial Statements (unaudited) |
Finance
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Equipment Checkout Policy To authorize, monitor and control the off campus use of college equipment on loan to faculty, staff or contractors. |
Finance
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Equipment Disposal Policy Guidelines for the disposal of CSN equipment. |
Finance
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Equipment Inventory Policy |
Finance
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Grants and Contracts Accounting Policy The purpose of this policy is to define accounting support for all sponsored/grant programs received by the College of Southern Nevada (CSN) to ensure compliance with all applicable rules, regulations and governing policies. |
Finance
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Hosting Checklist |
Finance
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Hosting Policy To define guidelines for purchases of food, beverages, flowers and small gifts that are not part of a college program. CSN hosting policy mirrors the NSHE Board of Regents Handbook Policy Title 4, Chapter 10. |
Finance
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Independent Contractor Agreement Policy To establish a legal contract between the college and individuals who provide a service to the college and to determine whether an individual is an independent contractor or an employee based on Internal Revenue Service criteria. |
Finance
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Limited Purchase Order Policy |
Finance
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Memberships, Dues, Licenses & Association Fees Policy To determine which memberships, dues and licenses may be paid for by the college and what types of funds can be used. |
Finance
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Mileage Distance Chart |
Finance
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Open Ended Purchase Order Policy Open ended purchase orders are used to encumber funds for mUltiple expenses for merchandise or services by a department over an extended period of time from a single vendor (i.e. uniform laundry, auto parts, welding gasses and supplies, radio/newspaper advertising, etc.). Such orders are normally placed for consumable products over one semester or one fiscal year in order to provide for the needs of various instructional and/or support departments and plant operations. Open Ended Purchase Orders are not to be created in order to circumvent procurement policies. |
Finance
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Payment Voucher Policy Ensure proper usage of Payment Vouchers |
Finance
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Purchase Request Policy Purchase Request (RX) are used to request that a purchase order be generated for purchases in excess of LPO limits ($1,000.00) and/or for purchases that are not allowed on LPO's. Pre-numbered RX forms are available from Printing Services. If you choose to use the RX form on the Purchasing website, you must also attach an original RX document. The only RX forms currently authorized are those numbered 20,000 and above. |
Finance
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Quarterly Budget and Expenditure Reporting |
Finance
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Receipts Policy To determine what constitutes an acceptable receipt for reimbursement through Accounts Payable. |
Finance
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Receiving Policy To provide direction to College departments regarding the receipt and delivery of merchandise, verification of purchase orders, and return of goods. |
Finance
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Signature Authorization Policy |
Finance
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Tax Review Policy for Foreign Vendors To ensure that treaty exemptions are properly applied and to identify and communicate to Accounts Payable the proper treatment of and withholding for all vendors who are not United States citizens or United States companies. |
Finance
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Tax Review Policy for Non-Resident Alien Recipients of Scholarships, Fellowships & Financial Aid To ensure that tax residency is correctly identified and communicated to Student Services for all recipients of scholarships, fellowships, and financial aid who are not United States citizens, ensuring proper tax reporting. |
Finance
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Tax Review Policy for Non-Resident Alien, Resident Alien & Permanent Resident Employees To ensure that tax residency is correctly identified and communicated to Payroll for all newly hired employees who are not United States citizens. |
Finance
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