To establish consistency, maintain control and avoid duplication or the addition of unnecessary accounts.

Certain items require additional approvals in order to avoid duplicating the purchase of items or incompatibility (i.e. computer programs or licenses) or causing potential liabilities to the campus (i.e. through the unrestricted purchase and use of alcohol at College functions). The following items and services may only be purchased with the approvall of the listed person.

To authorize, monitor and control the off campus use of college equipment on loan to faculty, staff or contractors.

To establish a legal contract between the college and individuals who provide a service to the college and to determine whether an individual is an independent contractor or an employee based on Internal Revenue Service criteria.

To determine which memberships, dues and licenses may be paid for by the college and what types of funds can be used.

Open ended purchase orders are used to encumber funds for mUltiple expenses for merchandise or services by a department over an extended period of time from a single vendor (i.e. uniform laundry, auto parts, welding gasses and supplies, radio/newspaper advertising, etc.). Such orders are normally placed for consumable products over one semester or one fiscal year in order to provide for the needs of various instructional and/or support departments and plant operations. Open Ended Purchase Orders are not to be created in order to circumvent procurement policies.

Purchase Request (RX) are used to request that a purchase order be generated for purchases in excess of LPO limits ($1,000.00) and/or for purchases that are not allowed on LPO's. Pre-numbered RX forms are available from Printing Services. If you choose to use the RX form on the Purchasing website, you must also attach an original RX document. The only RX forms currently authorized are those numbered 20,000 and above.

To determine what constitutes an acceptable receipt for reimbursement through Accounts Payable.

To ensure that tax residency is correctly identified and communicated to Student Services for all recipients of scholarships, fellowships, and financial aid who are not United States citizens, ensuring proper tax reporting.